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Offer detail sheet

Publication title

Document Controller/ Secretary

Type of job

Contrato

Opening date

21/11/2022

Offer description

Company from the Oil & Gas industry is looking for a Document Controller/ Secretary for an onshore project located in Malaysia, Kuala Lumpur.

Mission

▪ Support in analyzing, organizing and managing the document management processes and activities in accordance with Saipem procedures. ▪ Provide monitoring of resources and interface with Document Controllers, Function Representatives and Document Service Assistants involved in the Project on Document Management topics.

▪ Ensure knowledge transfer and preservation of Document Management topics across Saipem

Tasks

▪ Support the Organization and Logistic analysis of the specific project, as well as the analysis of all involved Entities

▪ Support and assist in defining the Project Document Management Process and setup the Project Progress Calculation

▪ Control and monitor Client Approval Process and Document submission to the Client

▪ Support in defining, organizing and managing the Final Project documents handover to the Client

▪ Transfer, preserve and maintain the Document Management Knowledge

▪ Ensure Document Management Methodology and Procedures maintenance and compliance, preparing the relevant project procedures

▪ Support and assist in organizing and controlling Reports

▪ Provide Help Desk support on the Document Management Tools in use

▪ Organize Document Register and Master Data List activities

▪ Ensure training and assistance on Project Document Management topics, including distant sites

▪ Support the Project Manager and the Risk Owners in minimising risk impacts and maximising opportunities identified within the Project

▪ Control and monitor progress calculation, document list status, workflow, internal distribution, transmittals, etc.

▪ Upload Project Templates and Contractual Documentation into the system

▪ Control or assist in workflows management and document distribution

▪ Control or assist in linking document to activities, purchase request/order, to plant structure, etc.

▪ Control documentation formal correctness

Requirements

Field experience 8 years for both offshore and onshore.

Qatar Gas projects experience is highly recommended.

Benefits

Project:	NFPS EPC2
Location:	Kuala Lumpur, Malaysia (Position on Yard located in China and Qatar offshore)
Rotation:	91 consecutive calendar days on site followed by 16 paid calendar days of leave
Working days/hours:	5 days a week at 8 hours a day